State Coordinator Handbook

Description

The State Coordinators’ Handbook is a useful tool to assist State Coordinators for Homeless Education in implementing the McKinney-Vento Homeless Assistance Act in their state. The Handbook provides information, strategies, and sample templates compiled from State Coordinators across the country to help fellow State Coordinators in their work across a variety of areas, as required in federal statute.

Handbook Files for Download

Complete

State Coordinators’ Handbook 

Individual Sections

Cover Pages

Section A. Introduction

Appendix A-1. State Coordinator Preassessment


Section B. Charting the Course: How do State Coordinators Plan and Fulfill Their Responsibilities?

Appendix B-1. Functions and Requirements of the Office of Coordinator for the Education of Homeless Children and Youth Program, Current Activities, and Next Steps
Appendix B-2. Federal Legislation State Coordinators Should Know
Appendix B-3. Steps for Revising State Code, Policies, or Procedures
Appendix B-4. Sample Annual Scope of Work for the North Carolina Homeless Education Program July 1, 2009 – June 30, 2010
Appendix B-5. Sample Annual Planning Calendar (aligned for State fiscal year)
Appendix B-6. Sample Monthly Planning Calendar (September)
Appendix B-7. Sample Weekly Planning Calendar


Section C. Connections to Collaboration

Appendix C-1. Connections to Consider
Appendix C-2. Collaboration Goals for State Coordinators
Appendix C-3. Evaluating Current Collaborations
Appendix C-4. The Early Childhood Priority Project Agenda and Minutes Templates
Appendix C-5. Overcoming Challenges to Collaboration
Appendix C-6. Creating a Statewide Advisory Board
Appendix C-7. Collaborating With Head Start
Appendix C-8. Collaborating With Higher Education
Individual Sections (cont.)

Section F. Technical Assistance for Local Educational Agencies

Appendix F-1. Duties of Local Liaisons
Appendix F-2. Important Contacts for Local Liaisons
Appendix F-3. McKinney-Vento Top Fives
Appendix F-4. Sample Technical Assistance Logs
Appendix F-5. Potential Pitfalls and Possible Solutions for Liaison Training
Appendix F-6. Quick Tips for Presenters
Appendix F-7. Barrier Tracking Form for Phone and Email Contacts

Section G. Dispute Resolution

Appendix G-1. Sample Transportation Contract between a Parent and the LEA
Appendix G-2. Sample State EHCY Dispute Resolution Policy
Appendix G.3. A Differentiated Process to Address Conflicts
Appendix G-4. Information to Include in an Intake Form When a Call or Email is Received
Appendix G-5. Common Disagreements
Appendix G-6. LEA Noncompliance Letter Template
Appendix G-7. Template for Letter to Parents when Student is Not Considered Eligible for McKinney-Vento Services
Appendix G-8. Template for Letter for Parent when Complaint is Not a McKinney-Vento Issue


Section H. State Monitoring of Local Educational Agency McKinney-Vento Programs

Appendix H-1. Sample Monitoring Protocol
Appendix H-2. LEA Monitoring Scenarios
Appendix H-3. Problems and Suggested Solutions in LEA Monitoring


Section I. The McKinney-Vento Subgrant Process

Appendix I-1. McKinney-Vento Subgrants Authorized Activities
Appendix I-2. Sample Timeline for the McKinney-Vento Subgrant Process


Section J. Management and Fiscal Oversight of Education for Homeless Children and Youth Program Grants

Appendix J-1. Guiding Questions for Use of Subgrant Funds


Section K. Preparing for Federal Monitoring of the State Education for Homeless Children and Youth Program

Appendix K-1. Tips for Preparing for EHCY Monitoring
 
Section L: Building Capacity to Support Native American Children and Youth Experiencing Homelessness