State Coordinator Handbook

Description

Updated in April 2017 to reflect amendments included in the Every Student Succeeds Act, the State Coordinators' Handbook is a useful tool to assist State Coordinators for Homeless Education in implementing the McKinney-Vento Homeless Assistance Act in their state. The Handbookprovides information, strategies, and sample templates compiled from State Coordinators across the country to help fellow State Coordinators in their work across a variety of areas, as required in federal statute.

Handbook Files for Download

Complete

State Coordinators' Handbook 

Individual Sections

Cover Pages

Section A. Introduction

Appendix A-1. State Coordinator Preassessment


Section B. Charting the Course: How do State Coordinators Plan and Fulfill Their Responsibilities?

Appendix B-1. Functions and Requirements of the Office of Coordinator for the Education of Homeless Children and Youth Program, Current Activities, and Next Steps
Appendix B-2. Federal Legislation State Coordinators Should Know
Appendix B-3. Steps for Revising State Code, Policies, or Procedures
Appendix B-4. Sample Annual Scope of Work for the North Carolina Homeless Education Program July 1, 2009 - June 30, 2010
Appendix B-5. Sample Annual Planning Calendar (aligned for State fiscal year)
Appendix B-6. Sample Monthly Planning Calendar (September)
Appendix B-7. Sample Weekly Planning Calendar


Section C. Connections to Collaboration

Appendix C-1. Connections to Consider
Appendix C-2. Collaboration Goals for State Coordinators
Appendix C-3. Evaluating Current Collaborations
Appendix C-4. The Early Childhood Priority Project Agenda and Minutes Templates
Appendix C-5. Overcoming Challenges to Collaboration
Appendix C-6. Creating a Statewide Advisory Board
Appendix C-7. Collaborating With Head Start
Appendix C-8. Collaborating With Higher Education
Individual Sections (cont.)

Section F. Technical Assistance for Local Educational Agencies

Appendix F-1. Duties of Local Liaisons
Appendix F-2. Important Contacts for Local Liaisons
Appendix F-3. McKinney-Vento Top Fives
Appendix F-4. Sample Technical Assistance Logs
Appendix F-5. Potential Pitfalls and Possible Solutions for Liaison Training
Appendix F-6. Quick Tips for Presenters
Appendix F-7. Barrier Tracking Form for Phone and Email Contacts

Section G. Dispute Resolution

Appendix G-1. Sample Transportation Contract between a Parent and the LEA
Appendix G-2. Sample State EHCY Dispute Resolution Policy
Appendix G.3. A Differentiated Process to Address Conflicts
Appendix G-4. Information to Include in an Intake Form When a Call or Email is Received
Appendix G-5. Common Disagreements
Appendix G-6. LEA Noncompliance Letter Template
Appendix G-7. Template for Letter to Parents when Student is Not Considered Eligible for McKinney-Vento Services
Appendix G-8. Template for Letter for Parent when Complaint is Not a McKinney-Vento Issue


Section H. State Monitoring of Local Educational Agency McKinney-Vento Programs

Appendix H-1. Sample Monitoring Protocol
Appendix H-2. LEA Monitoring Scenarios
Appendix H-3. Problems and Suggested Solutions in LEA Monitoring


Section I. The McKinney-Vento Subgrant Process

Appendix I-1. McKinney-Vento Subgrants Authorized Activities
Appendix I-2. Sample Timeline for the McKinney-Vento Subgrant Process


Section J. Management and Fiscal Oversight of Education for Homeless Children and Youth Program Grants

Appendix J-1. Guiding Questions for Use of Subgrant Funds


Section K. Preparing for Federal Monitoring of the State Education for Homeless Children and Youth Program

Appendix K-1. Tips for Preparing for EHCY Monitoring
 
Section L: Building Capacity to Support Native American Children and Youth Experiencing Homelessness