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Data Collection

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NCHE Resources

Federal Data Summary School Years 2012-13 to 2014-15: Education for Homeless Children and Youth
This December 2016 report provides a summary of data collected by the McKinney-Vento Education for Homeless Children and Youth (EHCY) Program. The report includes an examination of data collected for the 2012-13, 2013-14, and 2014-15 school years. Information on the process used to collect data, issues related to data quality for various elements, and data collected by other federal programs also are discussed.
Download Federal Data Summary School Years 2012-13 to 2014-15: Education for Homeless Children and Youth.
Download reports from previous years.

Guide to Collecting and Reporting Federal Data
This Guide serves as a resource for managing the collection and submission of high quality data that meets federal requirements. While primarily designed to meet the needs of State Coordinators for Homeless Education and EDFacts Coordinators, local liaisons may also find the Guide helpful in completing data reports required by their State Educational Agencies. The Guide includes:
  • a list of all the information school districts and states are required to report,
  • a table to help liaisons and state coordinators assess data quality,
  • sample comments states can submit with data, and
  • information to help plan for future collections.
    Download the Guide to Collecting and Reporting Federal Data.

  • Housing and School Partnership on the January 2017 Point-In-Time Count
    This NCHE fact sheet, geared towards a school audience, provides information about the U.S. Department of Housing and Urban Development's annual Point-it-Time (PIT) count, and suggests strategies for how schools can help ensure the most comprehensive and effective count of youth experiencing homelessness.
    Download Housing and School Partnership on the January 2017 Point-In-Time Count.


    Other Resources

    Data.gov
    Data.gov is the U.S. government's official government-wide online data source. Created as part of the President Obama's commitment to open government and democratizing information, Data.gov will open up the workings of government by making economic, healthcare, environmental, educational, and other government information available on a single website, allowing the public to access raw data and transform it in innovative ways.
    Download the Data.gov website.

    Data Quality Campaign: Using Data To Improve Student Achievement
    The Data Quality Campaign is a national, collaborative effort to encourage and support state policymakers to improve the collection, availability and use of high-quality education data and to implement state longitudinal data systems to improve student achievement.
    Visit the Data Quality Campaign website.

    Homelessness: A Common Vocabulary Could Help Agencies Collaborate and Collect More Consistent Data
    This June 2010 report by the Government Accountability Office (GAO) addresses (1) the availability, completeness, and usefulness of federal data on homelessness, (2) the extent to which research identifies factors associated with experiencing homelessness, and (3) how differences in definitions and other factors impact the effectiveness of programs serving those experiencing homelessness. GAO reviewed laws, agency regulations, performance and planning documents, data, and literature on homelessness; and spoke with stakeholders, such as government officials and service providers, about potential barriers.
    Download Homelessness: A Common Vocabulary Could Help Agencies Collaborate and Collect More Consistent Data.

    HUD Point-In-Time Count Implementation Tools
    The Point-in-Time (PIT) count is an annual count of people experiencing homelessness on a single night in the last 10 days in January. The U.S. Department of Housing and Urban Development (HUD) requires its Continuum of Care (CoC) grantees to conduct an annual count of sheltered homeless persons. CoCs also must conduct a count of unsheltered homeless persons every other year (odd numbered years). Each count is planned, coordinated, and carried out locally by service providers and trained volunteers. This HUD webpage provides a variety of resources for planning and conducting the annual PIT count, including planning worksheets, survey tools, and data extrapolation tools.
    Visit the HUD Point-In-Time Count Implementation Tools webpage.

    Interagency Data Disclosure: A Tip Sheet on Interagency Collaboration
    This tip sheet, developed by the U.S. Department of Education in coordination with the the U.S. Interagency Council on Homelessness, will help state and local homeless education programs, housing and human service agencies, and organizations serving homeless families, children, and youth coordinate their services better by disclosing student data with each other. The tip sheet discusses the privacy rights and protections in the Family Educational Rights and Privacy Act (FERPA) and focuses on the following areas of data sharing:
    1.Disclosure of aggregate data
    2.Disclosure of individual student data with consent
    3.Disclosure of individual student data without consent under applicable exceptions outlined in federal law.
    The tip sheet also highlights the work of several communities that have implemented effective data sharing and integration strategies to serve homeless families, children, and youth more effectively.
    Download Interagency Data Disclosure: A Tip Sheet on Interagency Collaboration.

    Youth Count! Process Study
    Youth Count! is a federal interagency initiative that aims to improve counts of unaccompanied homeless youth. Between December 2012 and January 2013, nine U.S. communities participated in the initiative by expanding their annual homeless Point-in-Time count efforts to increase coverage of homeless youth. This report details a process study of the initiative conducted by Urban Institute to identify promising practices that could be adapted and taken to scale to produce credible and useful data nationwide.
    Download the Youth Count! Process Study.


    Sample Forms, Materials, and Policies

    Aligning Education and Housing: Data Sharing Agreement Template
    This data sharing template from the Council of Large Public Housing Authorities (CLPHA) seeks to foster data sharing between housing and other sector organizations in order to improve efficiency, reduce duplication of efforts, and increase holistic care for low-income children. It draws upon successfully implemented data sharing agreements between housing authorities and other organizations. The template allows for flexibility by permitting the insertion and deletion of parts where indicated to fit community needs.
    Download Aligning Education and Housing: Data Sharing Agreement Template.
    Download Aligning Education and Housing: Data Sharing Agreement Template (for intermediary organizations).

    Michigan Monthly Homeless Student Count Form
    The Michigan Department of Education uses this form to collect data on a monthly basis from its districts on the number of homeless students enrolled and served each month.
    Download the Michigan Monthly Homeless Student Count Form.

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    The National Center for Homeless Education (NCHE) is the U.S. Department of Education's technical assistance center for the federal Education for Homeless Children and Youth (EHCY) Program. NCHE is housed at the University of North Carolina at Greensboro.

    This website was produced with funding from the U.S. Department of Education, on contract no. ED-01-CO-0092/0001. The content of this website does not necessarily reflect the views or policies of the U.S. Department of Education or the University of North Carolina at Greensboro; nor does mention of trade names, commercial products, or organizations imply endorsement by the U.S. Government.

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